Associate, Office Services

Employment Type

: Full-Time


: Miscellaneous

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Job Title: Office AssociateDepartment: Office ServicesFLSA Code: Non-ExemptJob Reports To: Vice President, Office ServicesSummary:As an Office Associate, you will be responsible for providing consistent, high-quality hospitality, conference, mailroom, office, and facility services to employees and clients.Primary Responsibilities/Activities:* Provide daily reception coverage for lunch/restroom breaks and afternoon coverage or as needed.* Setup and reset conference rooms according to meeting or event needs.* Catering setup and break down for client meetings and company events, following hygienic food and beverage handling procedures.* Act as an extension of housekeeping to maintain cleanliness standards for common areas, copy rooms, conference rooms, mailroom, and kitchens, including loading dishwasher or handwashing items as needed.* Maintain equipment including coffee machines, refrigerators, microwaves, ice machines.* Receive, distribute and process inbound and outbound mail.* Report lights, door locks, faucets, toilets, urinals, etc. that are not working properly.* Assist activities associated with arriving or departing employees.* Order and maintain inventory of supplies; restocking.* Act as an onsite coordinator for vendors, contractors, and other service providers.* Perform general clerical tasks, such as invoice processing, research, database management.* Maintain work area in a neat and organized manner.* Performs other job duties as assigned.Minimum Requirements:* Positive, can-do attitude* Proven work record of safe work practices and efficient time management skills.* Strong administrative skills: proficiency in Microsoft Excel, Word, Outlook, other software applications.* Ability to keep sensitive information confidential* Requires high school diploma or GED* 4-5 years of related hospitality and office experience is preferred* Able to work independently and in team settings* Able to organize projects, set priorities and maintain functional work environment* Effective oral and written communication; Able to interact effectively with diverse personas* Write and speak in a clear, concise manner, actively listens and seeks clarification as necessary* Maintain a professional demeanorPhysical demands:While performing duties of this job, employee is expected to perform moderate physical labor. Work is performed while standing and/or walking; requires bending, squatting, crawling, and reaching; the use of hands and finger to handle or feel objects, tools, or controls; reach with hands and arms; balance; stoop; crouch; bend; talk; and hear. Requires activities that involve exposure to dust and chemical fumes. The employee must have the ability to lift, carry, push or pull medium weights up to 50lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Note: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The job title or duties and responsibilities may be changed by the Company at any time.

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